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ACCOUNTING, FINANCE & ADMINISTRATION MANAGER

OWN THE DETAILS. BUILD THE SYSTEMS. DRIVE THE BUSINESS FORWARD.

A growing, entrepreneurial industrial manufacturing company is seeking a hands-on Accounting, Finance & Administration Manager to own the administrative and financial backbone of the business.

This is an opportunity for someone who enjoys being close to the details, solving problems independently, and taking ownership from identification through completion. Working directly with the company President, this individual will have day-to-day responsibility for accounting, cash flow, accounts receivable, tax coordination, payroll, benefits, HR administration, expense management, and general office administration.

This is an individual-contributor position. The successful candidate must be willing and able to personally perform the work—not simply supervise, delegate, or outsource it.

WHAT YOU’LL OWN

Accounting, AR & Cash Flow

• Personally own and complete the monthly financial close
• Prepare journal entries, accruals, reconciliations, financial statements, and supporting schedules
• Maintain an accurate general ledger and organized financial records
• Coordinate inventory, WIP, job-costing, and manufacturing-accounting entries
• Build and maintain the weekly cash-flow forecast
• Own customer invoicing follow-up, AR reporting, collections, and cash-receipt forecasting
• Prepare weekly reporting for the President covering cash, collections, tax liabilities, and upcoming obligations
• Complete bank, payroll, credit-card, and balance-sheet reconciliations
• Administer the company’s corporate expense-management platform, including cards, spending limits, receipts, coding, approvals, and compliance
• Support budgeting, forecasting, audits, lender reporting, and accounting-cleanup projects
• Identify discrepancies, cash risks, and control failures and drive them to resolution

Routine AP processing and vendor-payment inquiries are handled separately. This position maintains visibility into upcoming disbursements for cash-flow planning but is not the primary vendor-inquiry desk.

Tax & Compliance

• Maintain the company’s tax and compliance calendar
• Track federal, state, local, payroll, sales-and-use, property, and other tax liabilities
• Prepare schedules, reconciliations, records, and payment information required for tax filings
• Coordinate technical filings and tax positions with the outside CPA
• Track tax notices, filings, payment plans, deadlines, and confirmations through completion
• Provide the President with clear reporting on current and upcoming tax liabilities
• Maintain licenses, permits, registrations, insurance certificates, and renewal requirements

HR, Payroll & Benefits

• Administer the company’s HR/payroll platform and maintain accurate employee records
• Process payroll inputs, timekeeping, PTO, deductions, reimbursements, and employee changes
• Manage benefits enrollment, termination, employee questions, and carrier coordination
• Complete onboarding and offboarding, including background checks, I-9s, documentation, equipment, and systems access
• Maintain confidential personnel files, handbook acknowledgments, job descriptions, and training records
• Manage the HR inbox and respond to routine employee questions
• Coordinate workers’ compensation, leave, and required employment documentation
• Prepare offer letters and coordinate recruiting administration and interview scheduling
• Work with the company’s HR consultant on investigations, employee relations, discipline, terminations, and complex California compliance matters

Office & Executive Administration

• Serve as a trusted administrative liaison directly to the President
• Manage office records, mail, supplies, subscriptions, access, equipment, and service providers
• Coordinate meetings, travel, visitors, internal communications, and executive-administration needs
• Create and maintain documented administrative processes, checklists, calendars, and reporting tools
• Follow up directly with employees regarding receipts, approvals, forms, paperwork, and deadlines
• Take loosely defined business problems, determine what needs to happen, and carry the work through completion
• Support special projects involving lenders, advisors, insurance, systems, and business growth initiatives
• Build repeatable administrative systems capable of supporting a growing organization
• Handle employee, financial, legal, ownership, lender, and strategic information with complete confidentiality

WHO WILL SUCCEED HERE

• Is a hands-on individual contributor who wants to perform the work personally
• Does not require a large team, multiple assistants, or consultants to complete ordinary responsibilities
• Thinks like an owner and takes responsibility for outcomes
• Enjoys bringing structure to an entrepreneurial and evolving business
• Can move comfortably between detailed accounting work, employee administration, and broader business problems
• Is resourceful, responsive, persistent, and comfortable operating with limited supervision
• Communicates directly and raises problems before they become emergencies
• Exercises excellent judgment and maintains complete confidentiality
• Is willing to handle both high-level and routine work without ego

EXPERIENCE & QUALIFICATIONS

• 7+ years of progressive accounting, finance, HR administration, and business-operations experience
• Experience as an Accounting Manager, Administration Manager, Office & Accounting Manager, Assistant Controller, small-company Controller, or comparable role
• Demonstrated ability to independently complete a monthly financial close
• Strong knowledge of financial statements, reconciliations, accruals, AR, collections, payroll, benefits, and cash forecasting
• Experience in manufacturing, construction, distribution, aerospace, or industrial services strongly preferred
• Familiarity with inventory, WIP, job costing, and manufacturing ERP systems
• Experience with QuickBooks, Ramp, Rippling, or comparable systems preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• High level of discretion and integrity
• Must be available to work on-site five days per week in Anaheim, California

WHY THIS OPPORTUNITY

This is a high-accountability opportunity for an experienced finance and administration professional who wants direct access to the President, broad ownership, and visible impact within a growing industrial business.

Rather than owning one narrow function, you will serve as a critical operational resource across finance, accounting, HR administration, compliance, and business operations—with the opportunity to build systems and processes that can scale with the company.

 

JOB ID: 181152

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Aimee Krisfalusi

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